The Best QuickBooks Products for Small Businesses 2023

QuickBooks Desktop offers good integration options, integrating with more than 200 third party applications, making it one of the better integrated desktop application options. However, it doesn’t compare with the more than 500 options offered by QuickBooks Online. QuickBooks Online offers integration with more than 500 third party apps in categories such as Payments, CRM, Project Management, Payments, Payroll, Invoicing, Inventory, and Time Tracking. You can easily connect to any third-party app from within the application, saving you a ton of time in the process. QuickBooks Online offers a variety of pricing plans, which range from $12 to $75 for the first three months.

If you report income on Schedule C of your personal income tax return, this cost-effective option might be best for you. QuickBooks Online is better than QuickBooks Desktop if your business is looking for easy cloud-based accounting software with more mobility. For more complex and traditional accounting, QuickBooks Desktop is better than QuickBooks Online. With QuickBooks Online, users receive many of the same great features while gaining the mobility of cloud-based software. QuickBooks Online is easier to use and has more automations, more integrations, and better invoicing. The downsides are the lack of sales orders, lead management, and other complexities that loyal Desktop users may miss (such as customizable letter templates, a built-in calendar, and even spellcheck).

1. And with four plans, it’s scalable for small businesses that want to add features like bill management as they expand.
2. Other businesses should consider whether tracking P&L by class and location is worth the extra $30 per month.
3. Those who want to take their accounting on the go will appreciate the mobile app.
4. When comparing it to other bookkeeping providers, such as FreshBooks and Xero, we note that all three have a 30-day free trial to test the system out.
5. When you do, you’ll notice the difference immediately as QuickBooks Online offers a streamlined user interface, while QuickBooks Desktop relies on a flow-chart based interface.

Includes audit trails and easy accountant access; has millions of users so your accountant will likely be familiar with it. You must purchase additional licenses if you want to access it on multiple computers. While you can add cloud access https://quickbooks-payroll.org/ to QuickBooks Enterprise, it involves an additional fee. For an extra $50, sign up for a one-time live Bookkeeping setup with any of its plans. QuickBooks Pro Plus was QuickBooks’ least expensive and least customizable desktop-based plan.

Which QuickBooks Online plan is right for you?

On the other hand, if you’re an accountant or someone with a great deal of accounting experience, you may like QuickBooks desktop options that use traditional accounting practices. The number of users you need will also help determine which software is best for your business. Take a look at this chart to see which product suits your business’s size. QuickBooks Pro only supports up to three users, and you have to pay per user.

The application also offers a mobile app that works with both iOS and Android devices. Support options are fairly similar for both QuickBooks Online and QuickBooks Desktop, with the more expensive plans offering better support options. QuickBooks Desktop also offers easy integration with QuickBooks Payments so you can accept online payments from customers.

It’s a subscription-based service that is good for various industries and beneficial to those who regularly work with a bookkeeper or accountant because you can give them access to your files. Read our comprehensive QuickBooks Online review to decide if this popular accounting software is the best choice for your needs and budget. These ratings are meant to provide clarity in the decision-making process, but what’s best for your business will depend on its size, growth trajectory and which features you need most. We encourage you to research and compare multiple accounting software products before choosing one. QuickBooks Online gives you access to a marketplace of over 750 apps, including third-party tools as well as QuickBooks add-ons.

QuickBooks Plans and Pricing

The best reason to use NetSuite for accounting is to automate your processes to save you time and effort. Create an invoice and set up NetSuite to send it and collect payment automatically. We reviewed more than a dozen accounting software options using a detailed methodology to help you find the seven best QuickBooks alternatives. With QuickBooks Online, you’ll get everything you need to manage your business’s books. Income and expense tracking, invoicing and payments and automated tax deductions are all included in the base plan. QuickBooks Desktop offers the same support options found in QuickBooks Online including video tutorials, on-demand webinars, and various training options.

QuickBooks Self-Employed is more tax software than accounting software, lacking many of the features you’d find with full-fledged cloud-based accounting software like QuickBooks Online. QuickBooks Online is better for business owners who want easy-to-use cloud-based accounting that includes anywhere online access, mobile apps, and tons of integrations with other business apps. The great thing about tiered subscriptions is that they scale with your business as you grow. So, you may be able to start with the lowest tier around $20 per month, but when you need to set up recurring bills or purchase orders, you could justify subscribing to a higher cost for those features. Top-tier plans can cost as much as $200 per month, but at this level, you get uncommon features, such as workflow automation, advanced analytics and dedicated customer support. There are some features missing from FreshBooks that you might want, such as inventory tracking and line-item accounting.

See everything, so you can do anything with QuickBooks

Each staff reviewer at Merchant Maverick is a subject matter expert with experience researching, testing, and evaluating small business software and services. The rating of this company or service is based on the author’s expert opinion and analysis of the product, and assessed and seconded by another subject matter expert on staff amazon accounting by entriwise before publication. Merchant Maverick’s ratings are not influenced by affiliate partnerships. If your business needs sales orders, QuickBooks Desktop is your only option. Although Intuit has talked about adding sales orders to QuickBooks Online, this feature is only available with QuickBooks Desktop products at this time.

Moving up to the Essentials Plan, you’ll pay $16.50 per month for the first three months, $45 per month. This plan adds up to three users to the account so that the right people have access to data at their fingertips. It also gives you bill management and collects employee time for invoices to add them for proper billing. QuickBooks Online has four pricing tiers and offers 50% off for the first three months when you purchase.

Square Invoices is a great choice for almost any small business—from freelancers to small teams that need time cards to track hours. Given how expensive QuickBooks Online is, it may be best for larger businesses with full accounting departments. The Forbes Advisor Small Business team is committed to bringing you unbiased rankings and information with full editorial independence. We use product data, strategic methodologies and expert insights to inform all of our content and guide you in making the best decisions for your business journey.

QuickBooks Pro is geared toward small to medium businesses and starts at $41/month for a single user. QuickBooks Pro 2023 must be purchased through a reseller or a phone call with QuickBooks Sales. In evaluating pricing, we considered the billing cycle (monthly or annual) and number of users. A notable new feature is Spreadsheet Sync, which helps you generate consolidated reports across multiple entities easily. It is an advanced feature that lets you import and export data between QuickBooks and Microsoft Excel. You can easily generate custom reports in a single spreadsheet, create complex calculations, and use Excel’s built-in tools to work on your data.

The solution is ideal for business owners who’d like to step away from day-to-day bookkeeping tasks and outsource them elsewhere to save time. QuickBooks Desktop has a more dated user interface than some cloud-based products and requires prior accounting knowledge to get the most out of the product. QuickBooks Desktop is an annual subscription, starting at $549.99 per year, which may be cost-prohibitive for small businesses or cash-strapped startups. While the Desktop version has app integrations, it doesn’t have near as many as the Online version. There are over 200 options instead of the 650-plus to its cloud counterpart.

But as of 2022, QuickBooks Desktop’s single-purchase option has been discontinued. Now, all QuickBooks Desktop plans renew on an annual basis—you do not have the option to pay just once for three years of use. If you’re searching for accounting software that’s user-friendly, full of smart features, and scales with your business, Quickbooks is a great option.